The Office of Research and Sponsored Programs (RSP) is the office authorized to submit proposals for extramural support on behalf of researchers at the University of Wisconsin-Madison. All proposals must be routed through the College of Engineering Research Services Office via RAMP and approved by RSP prior to submission. An authorized representative must sign any document requiring an official signature.

Research Development

We provide editorial and administrative support with the primary aim of increasing funded research in the College of Engineering. With expertise in project management, science writing, creative marketing, graphic design, and scientific illustration, our team works collaboratively with PIs and their departments to develop timely, cohesive, and compelling research proposals and outreach materials.

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Budget Development

a. Budget Preparation Instructions – For answers to questions concerning proposal preparation, including appropriate budget preparation, please contact the assigned Research Services Team Member for your department.

b. Research Administration Resources

(1) Sponsor Checklists & Templates 

(2) Budget Spreadsheet Templates – CoE Research Services provides multiple budget spreadsheets to assist in budget calculations. When used, these spreadsheets provide accurate calculations of salary fringe benefits and Facilities and Administration (F&A) costs:

DOE 424 424A Budget FY25 Budget FY25 Budget Plus Cost Share FY25
MURI Budget
NIH Modular Budget FY25
NIH Detailed Budget FY25
NIH Detailed PHS398 Budget FY25
NSF Budget FY25

(3a) CoE  Graduate Student Rates – FY24
(3b) CoE  Graduate Student Rates – FY25

(4) Fringe Benefit Rates for FY24 – Current rates for July 1, 2023 – June 30, 2024

(5) Facilities & Administrative (F&A) Rates – Until amended, these are the current rates through 6/30/2024

(6) NIH/DHHS Salary Cap Guidance – Information and salary look up tool
Effective January 1, 2024, the 12-month salary limitation for Executive Level II is $221,900. This should be pro-rated to $166,425 for Executive Level II 9-month appointments.

Policy & Procedures

a. COE Proposal Deadline Policy – Complete proposals should be routed to CoE Research Services two business days prior to the sponsor deadline day.

b. Campus Cost Share Policy – Generally, the University’s policy is to minimalize institutional and third party cost sharing on sponsored projects. Cost sharing may be allowed when it is mandated by the sponsoring agency or when it is necessary to reflect accurately the resources that must be expended to accomplish the project objectives.

c. Outside Activities Reporting – All faculty, regardless of appointment, all academic staff with 50% or greater appointment, and all individuals listed as participants on human subject protocols or on federal grants are required to fill out an annual Outside Activities Report (OAR) and update whenever new outside activities are undertaken.

d. Principal Investigator Status – Under present VCRGE rules, an academic staff member may serve as Principal Investigator (PI) on proposals and awards by requesting Limited PI Status on a project-by-project basis.

Routing & Approvals

a. RAMP Submission Process – All proposals for extramural support must be routed via the online routing tool, RAMP.

b. Routing Guidance