Proposals & Agreements

The Office of Research and Sponsored Programs (RSP) is the office authorized to submit proposals for extramural support on behalf of researchers at the University of Wisconsin-Madison. All proposals must be routed through the College of Engineering Research Services Office via WISPER and approved by RSP prior to submission. An authorized representative must sign any document requiring an official signature.

Policy & Procedures

a. COE Proposal Deadline Policy – Complete proposals should be routed to CoE Research Services two business days prior to the sponsor deadline day.

b. Outside Activities Reporting – All faculty, regardless of appointment, all academic staff with 50% or greater appointment, and all individuals listed as participants on human subject protocols or on federal grants are required to fill out an annual Outside Activities Report (OAR) and update whenever new outside activities are undertaken.

c. Principal Investigator Status – Under present VCRGE rules, an academic staff member may serve as Principal Investigator (PI) on proposals and awards by requesting Limited PI Status on a project-by-project basis.

Budget Development

a. Budget Preparation Guide – For answers to questions concerning proposal preparation, including appropriate budget preparation, please contact the assigned Research Services Team Member for your department.

b. Research Administration Resources

(1) Sponsor Checklist

(2) Budget Spreadsheet Templates – CoE Research Services provides multiple budget spreadsheets to assist in budget calculations. When used, these spreadsheets provide accurate calculations of salary fringe benefits and Facilities and Administration (F&A) costs:

Generic Budget
Generic Budget 0% F&A
Grants.gov Budget
Grants.gov Budget 0% F&A
NIH Modular Budget
NIH Detailed Budget
NSF Budget
ONR Budget

(3) Graduate Student Rate

(4) Cost Share – Generally, the University’s policy is to minimalize institutional and third party cost sharing on sponsored projects. Cost sharing may be allowed when it is mandated by the sponsoring agency or when it is necessary to reflect accurately the resources that must be expended to accomplish the project objectives.

(5) F&A and Fringe Benefit Rates – until amended these are the current rates for the FY18/19 Fiscal Year

(6) NIH Salary Cap – info and salary look up tool

Routing and Approvals

a. WISPER Submission Process – All proposals for extramural support must be routed via the online routing tool, WISPER.

b. Routing Guidance

Agreements

Agreements are funding mechanisms which stipulate the terms of use for funds that are transferred between organizations. The College of Engineering, Research Services Office facilities processing of all awards and agreements.

a. Standard Research Agreement

b. Confidentiality Agreement

c. Material Transfer Agreement (MTA)

d. MTA Checklist

e. Fee-For-Service Agreement